3.0 ORGANIZATION OF UNIVERSITY OF THE PHILIPPINES DILIMAN

The Administration of each CU is vested upon the Chancellor insofar as authorized by the Board of Regents and the UP President. The Chancellor of each CU is elected by the BOR upon nomination by the UP President. [Republic Act No. 9500 (23 July 2007), Sec. 18; Office of the UP President Executive Order No. 4 (23 March 1983), Sec. 11; Office of the UP President Executive Order No. 5 (24 March 1983), Sec. 1; 1016th UP BOR Meeting (22 September 1988)]

The Vice Chancellor for Academic Affairs assists the Chancellor in coordinating teaching, curriculum, education technology, and related academic matters. [1136^th UP BOR Meeting (31 March 2016); UP President Executive Order No. PAEP 16-02 (26 April 2016)] The Office of the Vice Chancellor for Academic Affairs (OVCAA) is responsible for the conceptualization and implementation of quality and responsive programs, systems and mechanisms for curricular development, the advancement of teaching, and the enrichment of international partnerships to ensure the attainment of the UPD’s goals and objectives. [UP Diliman General Catalogue (2014)]

The following offices or units are under the supervision of the VCAA: Office for the Advancement of Teaching (OAT), General Education Center (GEC), National Service Training Program (NSTP), Office of Field Activities (OFA), Office of the University Registrar (OUR), University Library (UL), Interactive Learning Center (ILC); and Office of International Linkages (OIL). [1316^th UP BOR Meeting (31 March 2016); UP President Executive Order No. PAEP 16-02 (26 April 2016)]

The Vice Chancellor for Research and Development (VCRD). The Vice Chancellor for Research and Development assists the Chancellor in promoting and enhancing research and development (R&D) initiatives and activities in UPD. The Office of the Vice Chancellor for Research and Development (OVCRD) facilitates the formulation of policies and guidelines on research and development; provides assistance in the generation of resources needed to support R&D thrusts; coordinates with offices, agencies, and institutions in the regular dissemination of information to the UPD research community; and assists UPD personnel in the protection, licensing, patenting and/or copyrighting of their work, as well as marketing of their publications. The OVCRD also has a reward and incentive system for publication, including commercial applications arising from R&D activities. [1132nd UP BOR Meeting (24 June 1999); UP Diliman General Catalogue (2014)]

The following units are under the VCRD: Project Management and Resource Generation Office (PMRGO), Research Dissemination and Utilization Office (RDUO), and Office of Extension Coordination (OEC). [1124th UP BOR Meeting (24 September 1998); 1316th UP BOR Meeting (31 March 2016); UP President Executive Order No. PAEP 16-02 (26 April 2016)]

The Vice Chancellor for Administration assists the Chancellor in the administrative management of UPD. The Office of the Vice Chancellor for Administration (OVCA) administers UPD’s physical, financial, and human resources. It is responsible for implementing policies relative to personnel, finance, procurement, physical property inventory and disposal, income-generating assets, and utilities usage and monitoring. It also assists the Chancellor on policy formulation, review and evaluation of finance, personnel, and procurement matters. [UP Diliman General Catalogue (2014)]

The following offices are under the VCA: Human Resource Development Office (HRDO), Accounting Office, Cash Office, Budget Office, PABX Office, Utilities Management Team, Supply and Property Maintenance Office (SPMO), and Business Concession Office (BCO). [UP President Executive Order No. 5 (24 March 1983), Sec. 10; 1074^th UP BOR Meeting (01 February 1994); 1076^th UP BOR Meeting (29 April 1994); UP Diliman General Catalogue (2014)]

The Vice Chancellor for Student Affairs assists the Chancellor in promoting the welfare of and maintaining discipline among students. The Office of the Vice Chancellor for Student Affairs (OVCSA) coordinates the operations of units in charge of student services-scholarships, learning assistance and tutorials, guidance and counseling, student complaints, student housing (dormitories), food services and health services, student organizations and publications, student discipline, athletics, physical education, and other extra-curricular activities.  [UP Diliman General Catalogue (2014)]

The following offices and units are under the VCSA: Office of Student Activities (OSA), Office of Scholarships and Student Services (OSSS), Office of Counseling and Guidance (OCG), Office of Student Housing (OSH), University Food Service (UFS), Office of Student Ethics (formerly known as Student Disciplinary Tribunal, and Student Disciplinary Council), UP-DOST Core Group, and Diliman Learning Resource Center (DLRC). [UP President Executive Order No. 5 (24 March 1983), Sec. 18; 1040th UP BOR Meeting (04 April 1991); UP President Executive Order No. 97-01 (28 April 1997); Memorandum of Agreement between DOST-SEI and UP Diliman (August 1999); 2012 Code of Student Conduct of UP Diliman, approved at the 1298th UP BOR Meeting (04 July 2014); UP Diliman General Catalogue (2014)]

The Vice Chancellor for Community Affairs assists the Chancellor in promoting close relations between the University and the residents of the Diliman community, and appropriate local governments. The Office of the Vice Chancellor for Community Affairs (OVCCA) ensures, to the maximum extent possible, a safe, clean, orderly, and peaceful environment for the UPD community. Its concerns include the promotion and provision of primary health services, the upkeep of campus facilities and grounds, the management of employee housing, campus transportation and traffic management, the conduct of campus wide sports fest and special events, and the management of solid waste on campus. [UP Diliman General Catalogue (2014)]

The following offices are under the VCCA: Office of Community Relations (OCR), Campus Maintenance Office (CMO), Chief Security Officer/ UP Diliman Police, Office of the Campus Architect (OCA), Diliman Housing Office (DHO), Task Force on Solid Waste Management (TFSWM) and University Health Service (UHS). [UP President Executive Order No. 5 (24 March 1983), Sec. 22; 1076^th UP BOR Meeting (29 April 1994); UP Diliman General Catalogue (2014)]

3.3.4.1.1    Membership [The Revised Code of the University of the Philippines (1961), Art. 27, as amended at the 924^th UP BOR Meeting (28 February 1980)]

(a)	Chancellor, Ex officio Chair
(b)	Vice Chancellors
(c)	Deans/Directors of Colleges and Schools

(d)	University Registrar
(e)	Three (3) members-at-large, to be elected by the UC from among the members thereof for a term of one (1) year without prejudice to reelection for another year

In no case should a member serve more than two (2) consecutive years, except those who are members by virtue of their positions. [Art. 23 of the Revised University Code]

3.3.4.1.2     Duties [The Revised Code of the University of the Philippines (1961), Art. 28,]

The Executive Committee:

(a)	Considers matters of policy and reports on the state of the university system to UC meetings;
(b)	Decides cases of discipline in accordance with the rules promulgated by the UC on this subject;
(c)	Acts for and on behalf of the UC in matters expressly delegated to it by that body and such other matters requiring immediate action;

(d)	Serves as the central agency for various UC committees to the end that their functions may be performed with greater coordination and dispatch;
(e)	Acts as a committee in all matters not falling within the jurisdiction of the other UC committees;
(f)	Acts in an advisory capacity to the Chancellor on all matters pertaining to the office for which advice is sought

The Executive Committee meets at the call of the Chancellor or on the written request of the majority of the members. [The Revised Code of the University of the Philippines (1961), Art. 29, p.16]

 

Except for the Steering Committee, the Executive Committee, the Committee on Curriculum, and the Committee on Ethics, membership to the various standing committees is as follows:

• ⅓ junior faculty and ⅔ senior faculty,
• ⅔ of all members to be elected at large, ⅓ to be appointed by the Chancellor, upon recommendation of the Vice Chancellors

Furthermore, the committees should have only nine (9) members, each of whom has a full term of three (3) years, without prejudice to renewal. Should a position be vacated before the term expires, a replacement is elected/appointed to serve the remainder of the term.

[46^th UP Diliman UC Meeting (15 April 1996)]

 

3.3.4.2.1.The Steering Committee

(a)	Coordinates the functions and activities of the various standing and special committees of the Council;
(b)	Assists the Chair and the Secretary draw up agenda for Council meetings;
(c)	Prepares special reports on advanced instruction and educational policy of the University based on its own studies and the recommendations submitted to it by various standing committees and submits its recommendations for the Council’s consideration.

The UC Chair is the presiding officer, the UC Secretary is its secretary, and all chairs of UC standing committees are its members.

[46th UP Diliman UC Meeting (15 April 1996)]

 

3.3.4.2.2.      The Committee on Curriculum

(a)	Reviews programs proposed for institution by various colleges and schools including requirements for admission and graduation, which should be submitted to the Committee as a package, and makes appropriate recommendations to the Council;
(b)	Reviews all matters relating to the institution, modification, and abolition of courses or curricula of the various units of the University and makes recommendations to the Council.

[163^rd UP Diliman Executive Committee Meeting (26 March 2008)]

The committee is composed of representatives of the different colleges/units in the following clusters:

 

Arts and Letters Cluster	Management and Economics Cluster	Science and Technology Cluster	Social Sciences and Law Cluster
College of Arts and Letters College of Fine Arts College of Human Kinetics College of Mass Communication College of Music	Asian Institute of Tourism Cesar E. A. Virata School of Business National College of Public Administration and Governance School of Economics School of Labor and Industrial Relations School of Urban and Regional Planning Technology Management Center	College of Architecture College of Engineering College of Home Economics College of Science School of Library and Information Studies School of Statistics Archaeological Studies Program	Asian Center College of Education College of Law College of Social Sciences and Philosophy College of Social Work and Community Development Institute of Islamic Studies Center for International Studies

 

 

 

 

 

The representatives from the College of Mass Communication and the College of Home Economics may also sit in the Social Sciences and Law Cluster.

The representative from UP Extension Program in Pampanga is assigned to the cluster of their choice based on expertise and academic background. However, the curricular proposals of this unit are referred to the appropriate cluster(s). The same is true for proposals from the College of Home Economics.

In principle, Deans automatically sit in the UC Curriculum Committee as members. Deans are instructed to delegate permanently one faculty member to represent their college in the Committee to allow institutional memory and consistency of decisions agreed upon during discussion. Deans should also assign an alternate so that when the member is not available, the alternate will be able to attend. [163rd UP Diliman Executive Committee Meeting (26 March 2008)]

The Vice Chancellor for Academic Affairs is the Ex officio Chair of this Committee.

 

3.3.4.2.3.      The Committee on Academic Policies and Programs

(a)	Reviews ongoing academic programs;
(b)	Engages in project development and program conceptualization;
(c)	Formulates policies concerning academic requirements and recommends rules on academic standards.

[46^th UP Diliman UC Meeting (15 April 1996)]

 

3.3.4.2.4.      The Committee on University Instruction

(a)	Reviews, examines and evaluates faculty performance in classroom teaching on a continuing basis;
(b)	Formulates policy guidelines on such for the consideration of the Council.

The Director of the Office for the Advancement of Teaching (OAT) Diliman is an Ex officio member of this Committee.
 

 

3.3.4.2.5.      The Committee on Ethics

(a)	Formulates policies and guidelines on ethical conduct;
(b)	Hears cases on intellectual dishonesty and unethical conduct and makes recommendations on the disposition of these cases.

(See also Chapter 18.0: Conduct, Restrictions and Discipline)

The Committee on Ethics is composed of all faculty members who are full professors of UPD, with no administrative duties equivalent to more than fifty percent (50%) of their time, and neither with no pending case nor found guilty of any offense.

All full professors serve as a pool from which a five-member committee can be selected to hear specific allegation of intellectual dishonesty, unethical conduct or scientific misconduct against any UP Diliman faculty member. The five (5) members, to be appointed by the UP Diliman Chancellor, are to determine if an ethical violation has been committed by the accused. Professor Emeriti may also be appointed as a resource person in the said committee.

[75^th UP Diliman UC Meeting (25 July 2001), as amended at the 1274^th UP BOR meeting (27 October 2011)]

 

3.3.4.2.6.  Committee on Faculty Development, Conduct and Welfare

(a)	Takes charge of policies, standards and rules concerning faculty appointments, tenure, and promotions;
(b)	Sets rules governing faculty welfare and conduct in the University.

[46th UP Diliman UC Meeting (15 April 1996)]

 

3.3.4.2.7  .Committee on Student Admissions, Progress and Graduation

(a)	Follows the students’ progress from admission to graduation;
(b)	Sets standards and rules for admission;

(c)	Deals with questions regarding compliance with academic standards, fellowships, honors, and scholarships and makes appropriate recommendations to the UC;
(d)	Acts on behalf of the UC on all special cases of graduation of students whose graduation has been recommended by the faculty of the college or school concerned.

[46th UP Diliman UC Meeting (15 April 1996)]

The Vice Chancellor for Academic Affairs is the Ex officio Chair of this Committee.

 

3.3.4.2.8.  Committee on Student Organizations, Activities and Welfare

This Committee reviews and recommends the UC policies on student organizations, activities, and welfare.

The Vice Chancellor for Student Affairs is an Ex officio member of this Committee.

[46th UP Diliman UC Meeting (15 April 1996)] 

 

3.3.4.2.9.  Committee on Extension Services

(a)	Reviews policies and programs relative to extension services and recommends ways and means for monitoring extension services and enhancing faculty capabilities and resources;
(b)	Recommends for the UC’s consideration and approval, suitable extension policy guidelines for generating and managing additional funds and resources
(c)	Reviews guidelines on faculty special details with national and international agencies.

[46th UP Diliman UC Meeting (15 April 1996)]

 

3.3.4.2.10.  Committee on Finance

(a)	Gathers information for and reports, at least once a year, to the UC developments in UP finances, both from budgetary and non-budgetary sources, which have a strong impact on the University’s academic programs and/or the welfare of academic personnel;
(b)	Presents for the UC’s consideration and endorsement proposed reforms and policies on UP finances and financial administration which it deems beneficial to the University;
(c)	Performs such other tasks and functions as the UC may assign from time to time.

 

3.3.4.2.11.  Committee on University Governance and Administration 

(a)	Formulates, reviews, and clarifies rules and policies on University administration, such as delegation of authority, relationships between levels of governance, and relations between administrative and academic units;
(b)	Reviews the rules that govern the University, such as those of collegiality and consensus-taking.

[46^th UP Diliman UC Meeting (15 April 1996)]

 

3.3.4.2.12.  Committee on Campus Policies and Issues

This Committee develops policies on land use, housing, campus security, beautification, traffic, parking, and other related matters.

[46^th UP Diliman UC Meeting (15 April 1996)]

 

3.3.4.2.13.  Committee on National Policies and Programs 

(a)	Reviews, on a continuing basis, policies and programs of the national government and its various entities and instrumentalities, more specifically legislative programs and policies – bills and laws – as well as other issues and problems of national significance which, in the Committee’s judgment, are of immediate relevance and importance to the mission of the University;
(b)	Prepares background papers, reports, and recommendations on the above for the information and deliberation of the UC.

[46th UP Diliman UC Meeting (15 April 1996)]

3.4.1.1.1.    Dean

Deans are principally the college’s chief academic leader whose responsibilities include bridging the mission of the University within and outside the college and enhancing the academic reputation and visibility of the disciplines and fields in their college. [1198^th UP BOR Meeting (28 July 2005)] They are the “local administrators” in the University organization serving as links between the college faculty and students, on the one hand, and between the college and University administration, on the other. They aim to enhance the quality of the college’s faculty members, the quality of the college’s research and other achievements, and the quality of its students and graduates. [UP Diliman Executive Committee Meeting (09 March 1994)]

The function of the Dean is to act as presiding officer of the faculty of the college, school, or institute as provided for by the Charter of the University System, and to exercise such other administrative duties which the Board of Regents, on recommendation of the President of the University System, may prescribe. No Dean can serve as academic head of any department or division in their college or school. [The Revised Code of the University of the Philippines (1961), Art. 80]

The Dean is elected by the Board upon nomination of the President of the University and recommendation of the Chancellor of the constituent university, following a process of consultation with the constituents of the college based on standards and guidelines set by the Board. [Republic Act No. 9500 (23 July 2007), Sec. 19]

The term of office of all Deans is governed by the following rules:

(a)	The term of office is for three (3) years from the date of their appointment without prejudice to reappointment and until their successors have been appointed;
(b)	Deans may serve for two (2) terms in the aggregate;
(c)	Only in highly exceptional cases as determined by the Board of Regents, shall they be allowed an additional term or terms. [The Revised Code of the University of the Philippines (1961), Art. 79, as amended at these UP BOR meetings: 779th BOR Meeting (31 January 1969); 826th BOR Meeting (27 November 1972); 827th BOR Meeting (11 December 1972); 1016thBOR Meeting (22 September 1988); 1020th BOR Meeting (25 April 1989); 1122nd BOR Meeting (30 July 1998); 1200th BOR Meeting (22 September 2005); and 1247th BOR Meeting (27 October 2011)]

3.4.1.1.2.    Associate Dean

The Dean of the college may recommend the appointment of an Associate Dean provided the college has fifty (50) or more regular faculty and two hundred (200) or more student majors.

The term of office of an Associate Dean in any unit of the University is determined by the Chancellor upon the recommendation of the incumbent Dean. An appointment to said position is not to extend beyond the expiration date of the term of the incumbent Dean or the incumbent Dean’s resignation/separation from the deanship. [970^th UP BOR Meeting, (30 August 1984)]

3.4.1.1.3.    Director 

An Institute is headed by a Director whose role is to be its academic leader and administrator. The Director is appointed by the Board of Regents upon recommendation of the Chancellor and the President of the University.

The term of office of all Directors is governed by the following rules:

(a)	The term of office is for three (3) years from the date of their appointment without prejudice to reappointment and until their successors have been appointed;
(b)	Directors may serve for two (2) terms in the aggregate;
(c)	Only in highly exceptional cases as determined by the Board of Regents, shall they be allowed an additional term or terms. [962nd UP BOR Meeting (06 October 1983), as amended at the 1200th UP BOR Meeting (22 September 2005)]

No Director can serve as academic head of any department or division of their institute. [The Revised Code of the University of the Philippines (1961), Art. 80]

3.4.1.1.4.    Deputy Director 

TThe Director of a center/institute may recommend the appointment of a Deputy Director, provided the center/institute has fifty (50) or more full-time professional and administrative staff.

The term of office of a Deputy Director in any unit of the University is to be determined by the Chancellor upon the recommendation of the incumbent Director. An appointment to said position is not to extend beyond the expiration date of the term of the incumbent Director or the incumbent Director’s resignation/separation from the directorship.

[970th UP BOR Meeting (30 August 1984)] 

3.4.1.1.5.    College Secretary 

The College Secretary is appointed by the Chancellor upon the recommendation of the Dean for a term of three (3) years. The College Secretary is a fulltime faculty member of the University and plays a vital role in the implementation of policies in relation to the student body and performs many and varied duties throughout the Academic Year. Specific duties assigned to a College Secretary by the Dean include the signing of various documents related to student matters, the preparation of Minutes of the College Executive Board Meeting and the College Faculty Meeting, and the preparation of justification letters for the appointment of lecturers every semester. [UP Diliman Primer for College Secretaries (2009)]

The College Secretary is responsible for: 

(a)	admission and implementation of admission requirements;
(b)	enrollment;
(c)	preparation of the college calendar and schedule of classes;

(d)	custody and evaluation of student records; and
(e)	the updating of information relative to requirements of individual candidates for graduation and seeing that such requirements are fulfilled.

The College Secretary also keeps and maintains records of the curricula, research, extension, and other academic matters; monitors their implementation; and advises the Dean thereon. The College Secretary also serves as the Secretary of the College Faculty, issues notices of College faculty meetings; and keeps the minutes and records thereon.

The duties of the Secretary in relation to the college student body are as follows:

(a)	To inform students during registration of their schedule, curricula, and other matters;
(b)	To assist the Vice Chancellor for Student Affairs in the supervision of student activities;
(c)	To help execute decisions of committees of the college/school and of the University authorities affecting students;

(d)	To see that requirements for graduation are fulfilled;
(e)	To perform other duties assigned to her/him by the Dean/Director; and
(f)	To conduct Briefing of Program Advisers, Registration Staff and Registration Assistants (if applicable).

In addition to those functions, the Secretary performs duties which are assigned by the Dean/Director.

[The Revised Code of the University of the Philippines (1961), Arts. 95-98, as amended at the 790^th UP BOR Meeting (19 December 1969); UP Diliman Primer for College Secretaries (2009)]

3.4.1.1.6.    Chairperson of the Department 

The Department Chairperson supervises and coordinates the planning, implementation, and evaluation of instruction, research, and extension programs of the Department. The Department Chairperson also prepares the agenda and presides over the meetings of their Department Faculty; provided the Dean is notified of all meetings and furnished a copy of the agenda.

The Department Chairperson recommends and endorses to the Dean proposed personnel actions in accordance with University rules and regulations; prepares the annual report; and performs other functions as may be assigned by appropriate University authority.

Administrative matters affecting a department are subject to the control of the Dean or Director of the college or school, but academic matters shall be under the jurisdiction of the Department Chairperson within the limitations set under the divisional scheme. [The Revised Code of the University of the Philippines (1961), Art. 104]

For the selection of the Department Chairperson, the Dean or Director conducts a democratic consultation among the regular faculty members of the department. The Dean or Director then submits the names of all nominees to the Chancellor. The Chancellor, upon consultation with the Dean/Director, appoints the Chair from among these nominees. [1230^th UP BOR Meeting (29 February 2008); 163^rd UP Diliman Executive Committee Meeting (26 March 2008)]

The choice of the Department Chairperson is to be guided by the following:

[1230^th UP BOR Meeting (29 February 2008)]

(a)	Merit and competency;
(b)	Acceptability to the faculty; and
(c)	Trust and confidence of higher authorities

The Department Chairperson determines the administrative organization and conduct of the work of their department. The term of office is not to exceed three (3) years, without prejudice to reappointment for a second term of not more than three (3) years, or a maximum of six (6) years. Under exceptionally meritorious cases, the Chancellor may approve the renewal of appointment of a chair beyond the sixth year for a final term, also not exceeding three (3) years. In no case shall a Department Chairperson serve more than nine (9) consecutive years. [The Revised Code of the University of the Philippines (1961), Art. 103, as amended at these UP BOR meetings: 703^rd BOR Meeting (07 December 1962); 714^th BOR Meeting (04 October 1963); 783^rd BOR Meeting (25 June 1969); 826^th BOR Meeting (27 November 1972); 1054^th BOR Meeting (29 October 1992); and 1230^th BOR Meeting (29 February 2008)]
 

3.4.1.1.7.    Chairperson of the Division

Division Chairpersons are the academic supervisors of their respective groups. They perform no administrative functions as such, but they coordinate the different disciplines or fields of study within the division for academic efficiency and the avoidance or suppression of superfluous courses and subjects. [The Revised Code of the University of the Philippines (1961), At. 109]

The Dean or Director conducts a democratic consultation among the regular faculty members of the Division for the nomination of a Division Chairperson. The Dean or Director then submits the names of all the nominees to the Chancellor. The Chancellor, upon consultation with the Dean/ Director, appoints the Chairperson from among these nominees. The term of office of Division Chairperson is for three (3) years without prejudice to reappointment and until the successor has been appointed.

The choice of the Division Chairperson is to be guided by the following [1230^th UP BOR Meeting (29 February 2008)]:

(a)	Merit and competency;
(b)	Acceptability to the faculty; and
(c)	Trust and confidence of higher authorities

3.4.1.1.8.    Assistant to the Dean, Director or Chairperson

The Dean, Director or Chairperson may appoint an assistant, provided the unit has twenty-five (25) or more regular faculty/staff members and/or one hundred (100) student majors. Another Assistant may also be appointed, if the number of regular faculty/staff members is fifty (50) or more and/or there are at least two hundred (200) student majors, provided an Associate Dean/Deputy Director has not been recommended.

The term of office of the Assistant to the Dean/Director/Chairperson is determined by the incumbent Deans/Directors/Chairpersons. The appointment to said position is to not extend beyond the expiration date of the term of the incumbent Dean/Director/Chairperson, or the resignation/ separation from the position of the incumbent Dean/Director/Chairperson.

Except as specified in the paragraph immediately following, the creation of the positions of Associate Dean, Deputy Director, Assistant to the Dean, Assistant to the Director and Assistant to the Chairperson (of a department) and appointment thereto is subject to approval by the Chancellor. The authority delegated to the Chancellor is without prejudice to the authority delegated to the institute directors and department chairpersons of the College of Arts and Letters, College of Science, and College of Social Science and Philosophy to appoint their respective assistants, subject to the rules prescribed in the reorganization of the former College of Arts and Sciences in Diliman into the three aforementioned colleges. [UP President Executive Order No. 4 (23 March 1983); UP President Executive Order No. 5 (24 March 1983)]

Whenever the need arises and upon recommendation of the Dean and/or Director and the concurrence of the Chancellor, the President may create an additional position of Associate Dean in any academic unit, or Deputy Director in any research or training center/institute and approve any appointment thereto notwithstanding the foregoing rules. No administrative salary is to be attached to any position created by the President or the Chancellor.

[970^th UP BOR Meeting (30 August 1984)]

3.4.1.1.9.    Assistant Chairperson 

The establishment of the position “Assistant Chairperson” and abolition of the “Assistant to the Chairperson” position in UPD is subject to the following conditions:

(a)	A department must have only one (1) Assistant Chairperson who will perform academic functions; and
(b)	To qualify, a department must have at least forty (40) full-time equivalent faculty.

[1178^th UP BOR Meeting (29 January 2004)]

 

The College Assembly is constituted by the full-time teaching staff of each college. It is presided over by the Dean.

Subject to the approval of the University Council, each College Assembly has the following powers: [The Revised Code of the University of the Philippines (1961), Art. 76]

(a)    Determines the entrance requirements of the college and the courses for each of its degree programs;
(b)    Recommends to the UC qualified candidates for degrees, titles, and certificates;
(c)    Administers the educational and internal life of the college within the limits prescribed by the rules of the University System, and by the President/Chancellor; and
(d)    Makes recommendations to the Board of Regents, the UC, or the Executive Committee through the President/Chancellor.
 

COLLEGE COMMITTEES INCLUDE      

• College Executive Board
• College Academic Personnel Committee (CAPC)
• Department Academic Personnel Committee (DAPC)
• Other Standing Committees in Colleges

(For CAPC and DAPC, see Chapter 13.0: Appointments)

The regular members of the teaching staff include the following: University Professors, Professors, Associate Professors, Assistant Professors, Instructors, and Research and Extension Faculty. [The Revised Code of the University of the Philippines (1961), Art. 154; 1010^th UP BOR Meeting (11 March 1988); 1098^th UP BOR Meeting (21 June 1996); 1144^th UP BOR Meeting (31 August 2000)]

The non-regular members of the teaching staff include the following: Lecturers, Visiting Professors, Adjunct Professors, Exchange Professors, and Teaching Associates/Fellows. [The Revised Code of the University of the Philippines (1961), Art. 155, as amended at the following UP BOR meetings: 759^th BOR Meeting (15 June 1967); 845^th BOR Meeting (25 April 1974); 1048^th BOR Meeting (26 March 1992); and 1092^nd BOR Meeting (29 November 1995)].

The academic non-teaching staff, referred to as Research, Extension, and Professional Staff (REPS), is classified as follows:

●    University Research Service Group
●    University Extension Service Group
●    Law Reform Group
●    Law Education Group
●    Science Education Group
●    Guidance Service Group
●    Library Service Group
●    Development Management Group
●    Museum Research Service Group

[UP Position Description and Qualification Standards Manual for Research, Extension, and Professional Staff and Administrative Positions, as adopted from the Civil Service Commission’s Prescribed Qualification Standards under Memorandum Circular No. 46, s. 1993]